About LEAP > LEAP travel support

Guide to LEAP travel subsidy

In 2017 LEAP is operating on a reduced budget, supported solely by funds contributed by the five LEAP Partner Universities. While LEAP will endeavour to subsidise travel to your preferred venue/ location, travel subsidy in full or in part is not guaranteed. However, LEAP will endeavour to meet all reasonable requests, subject to funds availability. Where the cost of proposed travel cannot be subsidised to the extent needed by a school to participate, LEAP may seek to negotiate an alternative activity location or offer an incursion activity at your school, where practicable.

LEAP Travel Subsidy operates on the basis of part or full reimbursement, depending on a school's priority level (priority, medium priority or high priority), once you have participated in the event and paid for the travel.  

School Camps

Where a LEAP activity is undertaken as part of a multi-day school camp, assessment of travel subsidy entitlement will also take into account the proportion of the camp's duration that is to be devoted to the LEAP activity.  

Eligibility: School groups

For school groups participating in LEAP activities, requests for travel support on the basis that the cost of travel would be a barrier to participation will be considered where the ICSEA data (2012 to latest available) shows the school to be generally at or below the ICSEA 1,000 mark. (see How we identify LEAP Priority Schools). 

Eligibility: Individual students 

For advertised events open to Student Applications, requests from individual students at any LEAP Priority School for travel support, on the basis the cost of travel would be a barrier to participation, will be considered where the request is supported by your parent/ guardian and a teacher at your school. 

How to apply

Please read and follow these steps

School Groups

To apply for travel support: 

  1. When requesting a LEAP activity, if the cost of travel would be a barrier to participation, complete a LEAP Travel Support Request form (PDF 94Kb), indicating the student numbers, proposed travel details and estimated cost of the travel. If your school's participation is contingent upon prior approval of LEAP travel subsidy, please also indicate this in Reason travel support is being requested. Forward the form to E: adm-leap | at | monash.edu for consideration. 
  2. Before finalising your activity request, LEAP will advise you of the level or proportion of travel subsidy available, based on your estimated cost*
  3. If approved, the proposed travel arrangements should then be finalised by the school**  (e.g. bus/ rail booking). 
  4. After participating in the event, the travel costs must be invoiced to/ and paid by the school.

NOTE:

If the actual cost of travel differs from your estimate, LEAP may review the amount approved in 2. above, and may vary the final amount re-imbursable. 

** Changes to proposed travel arrangements which could vary travel costs significantly must be notified to LEAP by submission of a new Travel Request Form before the date of the event.  

To claim reimbursement:

  1. After the event, please send evidence of payment (e.g. copy of travel provider invoice to the school / payment receipt) to LEAP - E: adm-leap | at | monash.edu or by mail  (see LEAP Travel Support Request form for full postal address)
  2. LEAP will review your Travel Request and notify you of the actual amount to be invoiced to LEAP; the details which must be included on the invoice; and a Purchase Order number which must be quoted on your official School invoice.

Individual Student applicants

LEAP Travel Support is for students at LEAP Priority Schools only. Where a LEAP activity is advertised for Student Applications, if the cost of travel would be a barrier to your participation you can complete a LEAP Travel Support Request form (PDF 94Kb). This must be submitted when you apply for the LEAP activity, indicating the proposed travel details and estimated cost of the travel. Travel subsidy is subject to LEAP's prior approval of the proposed travel and operates on a reimbursement basis, following your participation in the event.

To apply for travel support: 

After submitting an online Student Application to participate in an advertised event: 

  1. Complete a LEAP Travel Support Request form (PDF 94Kb). If participation is contingent on prior approval of LEAP travel subsidy, please indicate this in Reason travel support is being requested, and include brief statements in support of the request from a parent and from your school. Forward the form to E: adm-leap | at | monash.edu for consideration.
  2. LEAP will assess your eligibility and may contact the school to confirm their support of your request.
  3. LEAP will advise if your request for LEAP travel subsidy has been approved, and the level or proportion of travel subsidy available based on your estimated cost.*
  4. LEAP will provide instructions about how to claim reimbursement. Travel arrangements should then be finalised by you** (unless advised otherwise by the LEAP) and evidence of the cost should be retained by you.

To claim reimbursement:

After participating in the event please forward your travel receipt(s) for reimbursement, as per LEAP's instructions, to E: adm-leap | at | monash.edu.

NOTE:

* If the actual cost of travel differs from your estimate, LEAP may review the amount approved in 3. above, and may vary the final amount re-imbursable.

** Changes to proposed travel arrangements which could vary travel costs significantly must be notified to LEAP by submission of a new Travel Request Form before the date of the event.  

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